SolePictures, LLC

West Halifax, VT 05358

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POLICIES
PLEASE READ CAREFULLY



Deposit and Final Payment:  A deposit is required at the time of booking. Full payment is generally due

120 days prior to departure (please refer to the individual itinerary).

Cancellation:  

USA Workshops (EXCEPT MS DELTA):

On cancellations more than 120 days prior to departure, all monies are refunded less a $250 administrative fee and less any monies spent on participant’s behalf such as airline or other tickets.

 

Less than 120 but at least 90 days prior to departure, total deposit amount is forfeited. Less than 90 but at least 75 days prior to departure, 50% of the trip price is forfeited. Less than 75 days prior to departure, 100% is forfeited.
 

Workshops outside the US and MS DELTA, US:

On cancellations more than 120 days prior to departure, all monies are refunded less a $500 administrative fee and less any monies spent on participant’s behalf, such as airline or other tickets.

Less than 120 but at least 100 days prior to departure, total deposit amount is forfeited. Less than 100 but at least 90 days prior to departure, 50% of the trip price is forfeited. Less than 90 days prior to departure,

100% is forfeited.


Notification by phone or email is acceptable, but please follow up with written notice. In the unlikely event we have to cancel a tour, a full refund will be given.

SINGLE TRAVELERS
Accommodations (hotels, tents, and cruise cabins) are based on double occupancy. If the participant prefers single accommodations, he/she must pay a supplement fee, which is listed in the Trip Itinerary. If the participant is traveling alone and wishes to share accommodations, we will assign him/her a roommate of the same gender. If there is no one with whom the participant can share, he/she is required to pay the single supplement fee.

RESPONSIBILITY
SolePictures LLC, and their agents act only in the capacity as agents in all matters pertaining to hotel accommodations, sightseeing tours, and transportation, and are not responsible for any loss, damage, theft, or injury to person or property resulting from a defect in any vehicle, or the actions of any persons who provide services for this tour or for the action or inaction of any third party. Baggage is at the owner’s risk entirely. The tour operator reserves the right to withdraw the tour at any time, to decline any person as a member of the tour for any cause at any time. All prices are based on current rates of exchange and, while every effort will be made to hold them firm, they are subject to change. All participants are required to submit a signed Assumption of Risk and Release of Liability form prior to the tour’s departure.

 

CUBA SPECIFIC

These trips will be run in compliance with the current U.S. Treasury Department OFAC guidelines for the general license for educational people-to-people cultural exchange. All participants are responsible to read, understand, and follow these guidelines, which will be provided before departure.

HEALTH
It is the responsibility of each tour member to inform the tour operator of any possible health problems or handicaps upon registration. By forwarding a signed reservation form and trip deposit, you certify that you do not knowingly have any physical or other conditions of disability that would create a risk for you or other trip participants. Once a trip has been confirmed, medical circumstances will not be considered as exceptions to our cancellation policy. We assume no responsibility for medical care or for special dietary requirements.

TRIP INSURANCE
To allow for any unexpected contingencies, all participants are strongly urged to purchase trip cancellation and interruption insurance.